Careers in MedTech

Job Title

Administrative Assistant


Experien Group, LLC




We are in search of a friendly and professional Administrative Assistant to manage front desk, general office duties and Business Development and Operations activities.




  • Interfaces with clients and industry correspondents to arrange meetings, provide completed documentation, and coordinate activities related to business development.
  • Maintains client and contact database for firm, establishes physical and electronic files for clients and maintains tracking of all pending and authorized client projects.
  • Coordinates the routing of client and internal documents to ensure efficiency and high quality.
  • Assists with distributing and reviewing monthly invoices.
  • Organizes and plans office visits and maintains COVID-19 screening protocols.
  • Facilitates and supports employee onboarding through the coordination of interviews, gathering of materials, scheduling, and general office operation training.
  • Maintains office supplies and equipment, including copiers, printers, and fax machine.
  • Manages conference room scheduling, manages company meetings on various conferencing platforms, and arranges travel for staff members, as needed.
  • Generates company-wide monthly meeting resources and ensure accuracy of project status and details through correspondence with team members.
  • Drafts engagement materials for incoming clients and schedules introductory calls with companies.
  • Maintains and updates companywide resumes and CVs.
  • Assists with preparing collateral materials and maintaining the company website and social media pages.
  • Manages the internal tracking tools for existing and potential clients, industry relationships and project management.




  • College degree preferred
  • Strong word processing skills using Microsoft Office are required
  • Excellent multi-tasking skills
  • Accuracy and high level of attention to detail a must
  • Strong level of professionalism, including verbal and written skills
  • Ability to lift up to 30 lbs




  • Medical, Dental, Vision and Life Insurance Benefits
  • 18 Days of Paid Time-Off (PTO)
  • 11 Paid Holidays
  • 401(k)


November 12, 2021
San Jose, California
Job Type
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